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Beaming Palm Address Book Entries to the Roadmate 700

 

From Magellan Technical Support: With software version 4.26, you can beam addresses to your Roadmate through its infrared port. You will need either a Palm or Pocket PC PDA in order to beam addresses. However, you cannot beam addresses from your Roadmate to another device.

Beaming the address displayed on the Palm (one at a time) is very straight forward - I learned the following by trial and error - As a minimum, you should have the First Name field, the Address field (street number and name), the City field and the State field with appropriate data before beaming to the Roadmate 700 -

 

 

Beam one Address to the Roadmate 700

 

·                     Set Palm to Beam (if necessary)

 

·                     Home Key

·                     Tap Prefs

·                     Communication: Tap Connection

·                     Available Connections: Tap IR to a PC/Handheld

·                     Tap Done

·                     Home Key

 

·                     Select the Palm Address Book

 

·                     Home Key

·                     Tap desired Address

 

·                     Select and Beam the address to the Roadmate

 

·                     Tap Address at the top left

·                     Tap Beam Address

 

·                     Address is displayed in the 'Edit Panel' on the Roadmate

 

·                     Tap Save on the Roadmate 700

 

·                     Set Palm to Synchronize (if desired)

 

·                     Home Key

·                     Tap Prefs

·                     Communication: Tap Connection

·                     Available Connections: Cradle/Cable

·                     Tap Done

·                     Home Key

 

Notes:

 

Fields are mapped:

 

·                     The Palm Last Name is concatenated with the Palm First Name separated by a space and appears in the Roadmate Name Field (top field in the Edit Panel) -

 

For appearance you might want to append a comma to the last name in the Palm Last Name field if you'd like to use the last name as the 'Sort Key' on the Roadmate - the entry would appear in the Roadmate as 'Hemingway, Ernest' [no quotes] - of course the entry in the Palm would be 'Hemingway,' and 'Ernest' [no quotes] -

- Or -

You might want to leave the Palm Last Name blank and enter the first name and last name separated by a space in the Palm First Name field if you'd like to use the first name as the 'Sort Key' on the Roadmate - the entry would appear in the Roadmate as "Ernest Hemingway' [no quotes] -

 

·                     The Palm Address should contain the street number and the street name -

 

·                     The Palm City should contain the city name -

 

·                     The Palm State should contain the either the standard 2 letter abbreviation or the state name spelled out - the Roadmate will change the spelled out name to the standard 2 letter abbreviation -

 

·                     The Palm Zip Code will be appended to the standard 2 letter state abbreviation - the Zip Code is apparently none functional - I attempted to add a 'wrong' city name with the correct Zip Code and the Roadmate couldn't find the street - I also attempted to beam an address with the city name blank, the correct state and zip code and received a beaming error on the Roadmate -

 

In Maryland, with a few exceptions, local governments are County organized - Geographic areas (like Glen Burnie or Severn) are defined by US Post Offices, but there is no City/Town of Glen Burnie or Severn per se - both are in Anne Arundel County which supplies the governmental functions (police, fire, trash collection, taxes, etc) - in the Roadmate, if you add an address by state and then add a street, the Roadmate gives two choices, the correct 'city' or the county, if the street is unique to a county - or if the street is in several counties, it will' display a list of counties to pick from -

 

One of the Palm telephone number fields is mapped to the information field (at the bottom of the Edit Panel) in the Roadmate -

 

With just a mobile telephone number entered on the Palm, that telephone number is displayed with nothing appended -

With just a home telephone number entered on the Palm, the home telephone number is displayed with '(Home)' [no quotes] -

With just a work telephone number entered on the Palm, the work telephone number is displayed with '(Work)' [no quotes] -

 

With a work and a mobile telephone number entered on the Palm, the work telephone number is displayed with '(Work)' [no quotes] -

With a work and a home telephone number entered on the Palm, the home telephone number is displayed with '(Home)' [no quotes] -

With a home and a mobile telephone number entered on the Palm, the home telephone number is displayed with '(Home)' [no quotes] -

 

With a work, mobile and a home telephone number entered on the Palm, the home telephone number is displayed with '(Home)' [no quotes] -

 

 

Beaming Multiple Addresses to the Roadmate 700

 

This is the method I tried first, not knowing any better - The results from beaming multiple addresses is 'weird' - so weird that I don't think it is a viable method - I documented my results in case someone else is interested in multiple address beaming -

 

In essence you can beam all the addresses in a category -

 

If there is only one address in the category, then the results are as described above - the obvious question is why bother isolating an address in a category, it would be easier to just beam that address -

 

·                     Set Palm to Beam (if necessary - see above)

 

·                     Select the Palm Address Book

 

·                     Home Key

·                     Tap desired Address

 

·                     Select the Category and Beam the addresses to the Roadmate

 

·                     Tap the category down arrow and Tap the desired category

·                     Tap Address at the top left

·                     Tap Beam Category

 

·                     Addresses are displayed in the 'Edit Panel' on the Roadmate

 

·                     Edit the name field and the information field (telephone number) for each address and Tap Save on the Roadmate 700

 

·                     Set Palm to Synchronize (if desired - see above)

 

Notes:

 

You will have to edit the name (top field in the Roadmate Edit Panel) and the information (bottom field in the Roadmate Edit Panel) on the Roadmate for each address

 

Say you beam three addresses for Dickens, Charles; Longfellow, Henry and Hemingway, Ernest -

 

Each address will display in turn in the Roadmate 'Edit Panel' -

 

The first address (for Dickens) will have Ernest Hemingway's name displayed for the Roadmate name field and Ernest Hemingway’s telephone number displayed in the information field - you will have to edit the name to Dickens, Charles and the information to contain the telephone number for Charles Dickens - save on the Roadmate

 

The second address (for Longfellow) will have Ernest Hemingway's name displayed for the Roadmate name field and Ernest Hemingway’s telephone number displayed in the information field - you will have to edit the name to Longfellow, Henry and the information to contain the telephone number for Henry Longfellow - save on the Roadmate

 

The third address (for Hemingway) will have Ernest Hemingway's name displayed for the Roadmate name field and Ernest Hemingway’s telephone number displayed in the information field - save on the Roadmate

 

It appears that if any of the Palm entries have a home telephone number listed, then '(Home)' [no quotes] will be appended to the telephone number displayed in the Roadmate information field -

 

It appears that if any of the Palm entries have a mobile telephone number listed, the last Palm mobile telephone number will be displayed in the Roadmate information field - appended with '(Home)' if there is a home telephone number entered in any of the addresses beamed -

 

I put this information together from trial and error - more weirdness is possible - It is also possible that better methods for entering multiple addresses are available -

 

 

Add an address to the Palm Address Book

 

·                     Add an address to the Palm Address Book

 

·                     Home Key

·                     Tap Address

·                     Tap New

·                     Key In by your favorite method

·                     Tap the category (top right of display) which will display all categories and Tap the desired category

·                     Last Name:

·                     First Name:

·                     Work [telephone number]:

·                     Home [telephone number]:

·                     Mobile [telephone number]:

·                     Address: Number and Street

·                     City:

·                     State [std 2 letter abbreviation or spell out]:

·                     Other fields as desired

·                     Zip Code:

·                     Tap Done

 

Notes:

 

I added a few address by hand to the Palm address book - I use KeySuite and synchronize to Outlook for my Contacts, Calendar, Tasks and Notes. Therefore the Palm Address Book is available to hold addresses used exclusively on my Roadmate 700. I can use the Palm Desktop for 'loading' the Palm Address Book which is easier than tapping in address on either the Palm or the Roadmate -